For K-12 school business and finance administrators, managing fee collection efficiently is a crucial part of maintaining a district’s financial stability. However, many schools continue to rely on manual billing processes that, while familiar, hide significant added costs, increase the risk of errors, and slow down cash flow. Understanding these hidden costs and how to evaluate them is an essential step for districts to recognize the benefits of automating the fee collection process. This, in turn, will pave the way to modernize operations, improve service, and maximize resources.

Over 140 attendees from across the country traveled to Phoenix, AZ to attend Connect 2025. It was a time filled with education and connection - let's take a look at some of the highlights of the week! 

Victoria ISD in Victoria, TX, home to 13,000 students, is a recent customer of MySchoolBucks using MSB Tickets to assist with managing their big games and events. When we heard they had a big game coming up, a group of MySchoolBucks team members journeyed to Texas to support the district during the event. The school sold 2,723 for the big game, and over a thousand of those tickets were sold in-person with MSB Tickets on game day. 

Recently, I had the chance to meet with Cathy Anderson, Superintendent Administrator for Yorkville Community Unit School District. In search of a new payment provider, Cathy discovered MySchoolBucks through her district’s use of Synergy for their Student Information System. Their district is a new MySchoolBucks customer and we were excited to hear from her about the experience so far. 

Did you know MySchoolBucks now has over 25 key integrations and partnerships with other top K-12 vendors? These integrations allow MySchoolBucks customers to manage the entire fee collection and payment process across existing district systems, which provides district staff and parents with a more seamless user experience.

As every new school year begins, so do all the back-to-school to do lists! Districts nationwide are preparing plans for their school programs and the collection of fees that come along with them. From class fees to parking passes, schools are managing countless student programs that require payments. Many schools still rely on physical cash and check payments, even though parents may prefer to pay electronically. By leveraging an online School Commerce Platform, like MySchoolBucks, schools can simplify how they collect and manage fees district-wide.

Here's the top 5 fees we see schools managing each year and how to collect them more efficiently:

In a survey by the District Administration at the start of the 2023-2024 school year, 45% of schools surveyed reported insufficient staff as an ongoing issue. As districts grapple with the downstream effects of limited resources, it becomes even more important for schools to find technology partners that can create efficiencies and help them overcome operational challenges.

It’s time to register for Connect 2024! Meet the Heartland team in Durham, NC for our biggest training event of the year, where you can hear about all of our products and what’s coming in the year ahead.

Take a look at what you’ll have the chance to learn more about at this year’s conference:

I had the opportunity to have a conversation with Ryan Miller, who serves as the Chief Financial Officer at Leeds City Schools in Alabama. Ryan brings a unique perspective to the table as a certified public accountant (CPA) and has been utilizing MySchoolBucks for some time now. As a self-proclaimed MySchoolBucks lover, Ryan shared his experience with the platform and the benefits and features he finds most valuable.

Since 2012, GivingTuesday has been a global initiative that encourages people to do good during the holiday season. This year on November 28th, join the movement and help your community get involved by supporting the causes that matter most to your school district!